Biosample and laboratory material storage
Agree sample suitability, the temperature zone, receiving, records and release for laboratory and research materials.
REQUEST A QUOTE
← All services
Pharmaceutical warehouse: storage and warehousing services for pharma and medical devices
A 30,000 m² Class A pharmaceutical warehouse in Vyrubovo near Odintsovo, Moscow Region: we store medicines, vaccines and biomaterials in +2…+8, −20 and −80 °C chambers, under a pharmaceutical licence and with location-based records. Custodial storage — from a single pallet.
Class A warehouse · 30,000 m²
+2…+8 / −20 / −80 °C
Licence · GDP · ISO
WMS and location-based storage
Pallet from 30.8 RUB per day excl. VAT
A pharmaceutical warehouse is not just “space in a warehouse”: it means storing medicines in the right temperature mode, under a licence, with documented records for every batch and with the custodian responsible for the safety of the goods and for the storage conditions. That is why custodial storage of medicines is formalised by a contract: a medicine stored in breach of the required conditions is as unfit for use as one transported in breach of them.
BIOCARD stores pharmaceutical cargo at a Class A warehouse in Vyrubovo (Odintsovo urban district, Moscow Region, Russia). The warehouse is multi-temperature and licensed, with a warehouse management system (WMS) and location-based storage. We offer the full range of warehousing services for pharma and medical devices: receiving, storage by temperature mode, batch and expiry-date records, picking by FEFO (first expired, first out) and dispatch for transport. We are responsible for both storage and the transport of medicines, so the cargo does not have to be passed between contractors. The warehouse is part of our full-cycle pharmaceutical logistics. Delivering health!
30,000m²
Class A warehouse in VyrubovoClassA
dry, heated warehouse of the highest category37years
in pharmaceutical logistics, since 1989from1pallet
we scale storage to your volumeWarehouse temperature zones
The multi-temperature warehouse covers the main pharmaceutical temperature modes — from room temperature to deep freezing. We choose a separate zone for each medicine.
+15…+25 °C
Room-temperature storage
Tablets, solutions and most “ordinary” medicines under constant control of temperature and humidity.
+2…+8 °C
Refrigerated chambers
Vaccines, insulins and biologics — the most common pharmaceutical mode, maintained continuously.
−20 °C
Freezer chambers
Frozen plasma, certain biologics and reagents.
−80 °C
Deep freezing
Temperature-sensitive vaccines and biosamples, clinical trial materials.
Pharma warehousing services: what custodial storage includes
Receiving and placement
Scanner-assisted receiving, a check against the documents and placement into the right temperature zone, with location-based records for every pallet and box.
Temperature control around the clock
Continuous monitoring of temperature and humidity in the chambers, with alerts about deviations — the storage mode is not just a promise.
WMS and location-based storage
The warehouse management system keeps records of stock, expiry dates and batches. You can see your goods and their movements.
Picking and dispatch
Orders are assembled by batch and expiry date (FEFO), packed into SafePack thermal containers and dispatched for transport.
Expiry-date control
Control of expiry dates and batches, with timely notifications — write-offs of expired stock are kept to a minimum.
Documents and reporting
Full documentary traceability for every batch — material for your quality department and for inspections.
Warehouse base rates: 2026
Base rates in RUB, excluding VAT. Storage is arranged separately from the transport offer. The final quotation depends on turnover, stock-keeping units, marking and service requirements.
| Base rates, RUB excluding VAT | +15…+25 °C | +2…+8 °C | −15…−25 °C |
|---|---|---|---|
| Euro pallet storage, 120×80 cm, up to 150 cm and 700 kg, per day | 30.8 | 42.9 | 137.5 |
| FIN pallet storage, 120×100 cm, up to 150 cm and 750 kg, per day | 46.2 | 64.9 | 206.8 |
| Pallet unloading at receiving | 71.5 | 115.5 | 159.5 |
| Receiving a box up to 30 kg, with counting and expiry-date checks | 22 | 33 | 44 |
- Placing a pallet in the storage zone — 66 RUB
- Order picking: pallet — from 44 RUB, box — from 16.5 RUB, unit — from 8.8 RUB
- Dispatch: pallet — from 71.5 RUB, box — from 22 RUB
- Scanning identification codes (SGTIN, SSCC) — from 5.5 RUB per code
- Thermal container preparation: coolant loading and logger activation — 3 465 RUB, materials charged separately
- Receiving or dispatch request processing — 132 RUB, set of accompanying documents — 66 RUB
- Work from 18:00 to 08:00 on weekdays, weekends and holidays — ×2
The final price depends on turnover, number of SKUs, marking and service requirements. Request a quotation for your operation.
How we work: buffer storage, receiving and control of conditions
The warehouse as a buffer
You can use the warehouse as a buffer: for promotions and seasonal peaks, while your own warehouse is being built, or for imported batches before customs clearance. You can start with a single pallet.
How receiving works
Submit your inbound request in advance: an electronic request in the WMS by 16:30 on the day before arrival, unless the contract states otherwise. After that everything runs in the system: a check of the documents and delivery conditions, unloading, a count by quantity, batch and expiry date, and placement at a storage location. If anything is wrong, we take photos and draw up a discrepancy report; cargo with deviations goes into quarantine under temperature control, and we notify the client’s manager in writing.
How we control the conditions
We monitor temperature and humidity around the clock with automated systems. Readings are stored for five years, instruments are verified every year, and sensors are placed at critical points according to the results of temperature mapping. If a deviation is imminent, at least two responsible employees receive a notification, and we regularly test that the alert system works.
If a discrepancy is identified at receiving, we record it, place affected cargo under the required conditions and notify the client. Contact your manager to agree the next step.
Licence, GDP and Class A
Storing medicines requires a licence and proper conditions. In our case this is confirmed by documents, and the warehouse belongs to the highest category — Class A.
Class A
A dry, heated warehouse of the highest category with a controlled microclimate
Licence
Pharmaceutical licence for the storage and transport of medicines
GDP + ISO
Good Distribution Practice and ISO 9001 — certificates
99 audits
We have been audited by leading companies in Russia and Europe — the list since 2018, by date →
Cooperation since 2007: storage, distribution, return and destruction of clinical trial materials. The work was assessed as competent, qualified and timely (translated from the English original).
Novo Nordisk LLC, Head of the Clinical Trials Department · 10 March 2010
Among our clients:
Novo Nordisk, Astellas, Gedeon Richter, Lundbeck, Pharm-Sintez, Lancet, KRKA, Teva, Stada, Abbott, Sanofi
Client concerns and our answers
What clients usually ask before handing goods over for custodial storage — and what we say in reply.
“We already have our own warehouse”
Our warehouse can be added as an extra one when your own space is not enough: we take storage from a single pallet and, if needed, dispatch straight from the warehouse for transport, so the cargo does not have to be passed between contractors.
“We found it cheaper elsewhere”
Compare not only the price of the storage space but also what the service includes: a licence for storing medicines, a Class A warehouse, temperature zones, round-the-clock monitoring of temperature and humidity, a WMS with batch and expiry-date records, and FEFO picking. We will calculate the cost for your volume and temperature mode free of charge.
“Our volumes are small”
The minimum volume is one pallet. The warehouse suits a small importer as well as a large pharmaceutical company.
“We are afraid of losing control over our goods”
The WMS keeps records of stock, batches and expiry dates, and the chambers are under round-the-clock monitoring of temperature and humidity, with alerts about deviations. Integration with your WMS or ERP system is possible. Access to the warehouse is biometric, and there is video surveillance and physical security.
“The warehouse is far from us”
The warehouse is in Vyrubovo, Odintsovo urban district, close to Moscow. We take care of delivery from the warehouse: to the western part of Russia from 24 hours, to other regions from 48 hours.
“The goods also need to be transported”
We handle both storage and transport: we pick the order, pack it into SafePack thermal containers and dispatch it for temperature-controlled transport of medicines. The temperature report for the route is kept in the request card in your personal account (Files tab) once it is attached to the order.
What it looks like
A Class A warehouse, SafePack thermal containers, scanner-assisted receiving and a branded fleet — the whole chain in one pair of hands.
Frequently asked questions about our pharmaceutical warehouse
What do pharmaceutical warehousing services include?
Scanner-assisted receiving and placement into temperature zones, location-based storage with batch and expiry-date records in the WMS, round-the-clock monitoring of temperature and humidity, order picking by FEFO, packing into SafePack thermal containers and dispatch for transport, plus documents and reporting for every batch. All of this takes place at one licensed warehouse, so the goods do not have to be passed between contractors.
What is a pharmaceutical warehouse?
A licensed warehouse for storing medicines and medical devices: each temperature mode has its own zone, records are kept by batch and expiry date, and the storage conditions are confirmed by monitoring data. BIOCARD’s is a Class A warehouse of 30,000 m² in Vyrubovo with a WMS, location-based storage and round-the-clock monitoring of temperature and humidity.
What is responsible (custodial) storage of medicines?
It is the storage of medicines at a licensed warehouse in a set temperature mode, with location-based records, expiry-date control and the custodian’s responsibility for the safety of the goods and for keeping to the storage conditions. Storage is arranged separately from transport and is not provided under the public transport offer. Your manager confirms the terms and documents.
How is custodial storage different from renting a warehouse?
When you rent a warehouse, you get floor space and remain responsible for receiving, records and storage conditions yourself. With custodial storage we do this: we receive the goods, store them in the right temperature zone, keep records in the WMS and are responsible for the safety of the goods and for keeping to the conditions under the separately agreed storage terms.
What should I ask a pharmaceutical warehouse before signing a contract?
Five questions: does it hold a licence for storing medicines; what class is the warehouse; what temperature zones does it have and how are they monitored; which system is used for records and what reports will you receive; and what is the warehouse responsible for under the contract. The answers about our Class A warehouse in Vyrubovo are on this page, and our team can discuss your warehouse requirements. Use the contact details or quote form on this page.
Which temperature modes does your warehouse offer?
The warehouse is multi-temperature: +15…+25 °C (room temperature), +2…+8 °C (refrigerated chambers), −20 °C (freezing) and −80 °C (deep freezing). Each medicine goes into its own zone.
What is the minimum volume you accept for storage?
From one pallet. It suits a small importer as well as a large pharmaceutical company — we scale to your volume.
Where is your pharmaceutical warehouse located?
In the Moscow Region, Odintsovo urban district, village of Vyrubovo — close to Moscow. This lets us dispatch delivery orders quickly: delivery across western Russia takes from 24 hours.
What licences and certificates do you have for storing medicines (GDP, ISO)?
A pharmaceutical licence for the storage and transport of medicines; we operate in line with GDP (Good Distribution Practice) and ISO 9001. We store both medicines and medical devices. The documents are in the “Certificates” section.
Can storage and transport be combined?
Yes, that is our advantage: we handle both storage and transport, so the cargo does not have to be passed between contractors — fewer risks for the cold chain.
What can be stored in your pharmaceutical warehouse?
Medicines, including temperature-sensitive ones, vaccines and biologics, medical devices, reagents and clinical trial materials — each item in a zone with its own temperature mode. We confirm whether a specific product fits our licence and storage mode when we calculate the cost.
How is a pharmaceutical warehouse different from an ordinary one?
A pharmaceutical warehouse operates under a licence for storing medicines: medicines have their own temperature zones, records are kept by batch and expiry date, and the storage conditions are confirmed by monitoring data. Ours is a Class A warehouse with a WMS, location-based storage and round-the-clock monitoring of temperature and humidity.
Does the warehouse operate around the clock?
Yes, the warehouse operates around the clock. You can request advice or a quote on the website at any time. Receiving and dispatch are arranged through the agreed operational process; the team confirms slots and any out-of-hours charges.
What happens to the goods if the power goes off?
The warehouse has a power supply backed up by diesel generators, and standby refrigeration units are in place. Temperature and humidity in the chambers are monitored around the clock, with alerts about deviations.
Can our WMS or ERP system be integrated with your warehouse?
Yes, integration with your WMS or ERP system is possible. The warehouse management system keeps records of stock, batches and expiry dates — you can see your goods and their movements.
How do you pick orders?
We pick orders by expiry date (FEFO): the batch that expires first goes out first.
We will calculate your storage costs free of charge
Tell us what needs to be stored and in which temperature mode — we will choose the zone, calculate the cost and, if needed, arrange transport from the warehouse. Delivering health!
Get a quote and agree the next step
Send the origin and destination, cargo description, required temperature, piece count, actual weight and outer dimensions. You can ask a question or get an estimate before formal onboarding. The domestic delivery calculator uses the published Russian tariff; international routes, storage and special handling are quoted for the actual task.
Under the public transport offer, acceptance is signed through electronic document exchange before the first transport order. A registration link is then sent to the email in the acceptance, and orders are placed in the client account. If you have no electronic signature or need different contract terms, the manager agrees the contract route. Storage is arranged separately. How to start working with BIOCARD →
Equipment is selected for the cargo, route and conditions. The stated holding time of up to 96 hours applies to selected tested SafePack configurations; it is not a guarantee for every model, load or dry-ice shipment. The manager can provide the test report for the relevant model and range by email. Temperature reports in the client account are available once attached to the order.
Related services
Medical product delivery
Delivery of medicines, diagnostic products and medical consumables to hospitals, clinics and laboratories.
Pharmaceutical logistics
Transport, storage, customs and equipment coordinated around the requirements of pharmaceutical cargo.